Conferences, events, travels, etc.

Travel booking and travel expense management

If you are going travelling, please contact Janni Salomonsen either by phone, 8715 1918, or email, You are also welcome to stop by her office on the 4th floor, Birk Centerpark 15. She will help you arrange the trip and book the train and plane tickets, the hotel room, etc.

Please note:

  • Before travel booking, you need to fill out a travel application, as your travel budget must be approved by the head of department or the deputy head of department.
  • All employees at Aarhus University are covered by AU’s travel insurance policy for Danish government employees at Europæiske. If you would like a physical copy of your insurance card, you can print it here.
  • You might also like an AU credit card, so you don't have to pay expenses out of your own pocket while travelling. Contact Janni Salomonsen to get an AU credit card application.

You must manage your travel expenses via the online system RejsUd. The Department Secretariat is happy to help you in that regard. If you have any questions or need assistance, please contact Janni Salomonsen.

Planning of conferences and events

Below you will find a number of useful links for planning a conference or an event.

In particular, read carefully the event checklist offering information on who must be briefed at Campus Herning and who you should contact in order to arrange for practical assistance.

Conference participation and publication with students

If you are involved in research projects, write articles or participate in conferences with students, please familiarise yourself with the following rules.