Welcome to the department
As a new colleague, you most likely have many practical questions. Who can help with IT? How do I order materials? What should I do if…? Who do I contact when…?
In this handbook, you will find answers to the most common questions, practical information and useful advice to help you settle in, navigate your day-to-day work and gain an overview of your new workplace.
Who do I contact if...
Opening hours
Teaching
Timetable changes
If the change in question only concerns a few replacement lessons, the lecturer can arrange these directly with Heidi.
If it is necessary to cancel or reschedule a larger number of lessons, the lecturer must contact the relevant director of studies or programme coordinator in order to discuss the options.
Cancellation of classes
⇒ due to illness or unexpected events:
The lecturer informs the students of the cancellation through Brightspace and subsequently informs the reception by email, btech@au.dk, or phone, 87151908.
Examination
Written examinations
As for written examinations, please consider the following:
- Is the examination assignment aligned with the content of the course, including learning objectives, literature, assignments and lectures? And does it comply with the examination criteria outlined in the course description?
- You can under no circumstances reuse exam assignments from one exam to another.
- For all written onsite examinations with the same reexamination form, both the ordinary examination assignment and the reexamination assignment are handed in to the relevant programme supporter at the same time before the regular exam period.
- For all written examinations, it is mandatory to have a colleague review the examination assignment before sending it to the relevant programme supporter. It is the examiner’s responsibility to send the examination assignment for review.
- As a reviewer, your task is, among other things, to assess if the length of the examination assignment is appropriate, and if the individual questions are clear and unambiguous. You provide your feedback to the examiner and, if relevant, review new versions of the examination assignment. It is not your task to verify that the examiner has addressed all your feedback.
- As an examiner, it is your task to address the feedback from the reviewer where relevant. Also note that it is your responsibility alone to ensure that the examination assignment satisfies the criteria outlined above.
- In connection with written onsite examinations, you must be reachable by telephone during the first hour of the exam. For take-home examinations, the students are allowed to send you emails with questions to any unclarities in the examination assignment, and you must send the answer(s) to all students via Brightspace.
Oral examinations
You can expect the following at oral examinations at AU Herning:
- A notice at the reception lists the day's examinations, including the programme, course, room and time. This to guide students and examiners/co-examiners to the correct rooms.
- A green tablecloth is available in the room, which may be used if desired. Please return dirty tablecloths to the reception desk. If a tablecloth is missing, a new one can be requested at the reception desk.
- There is a yellow note on the door to the examination room and a green note on the door to any preparation room.
- Examiners must ask students to present identification in the form of a student ID card, other photo ID or a confirmation of enrolment.
- Marks for oral examinations must be entered and registered on the day of the examination, as it may affect the student if the mark is registered on a wrong date.
Refreshments
- For exams with internal co-examination, coffee is available from the vending machine in the canteen, and a pitcher of water can be provided for students if needed. Please contact the kitchen staff.
- For exams with external co-examination, a tray with refreshments can be collected from the canteen/kitchen. The tray will be handed out when you state which room the examination is in. The tray will include breakfast and lunch vouchers. The lunch vouchers can be used in the canteen at AU Herning.
- When you return from lunch, a tray will be ready in the kitchen with afternoon coffee and cake if the exam lasts until after 2 pm. Trays must be returned to the kitchen when the exam is over.
If you have any questions or need anything, please contact Heidi at the reception, either in person, by telephone on 8715 1908 or by email at heidi@btech.au.dk.